ISSUANCE OF CERTIFIED COPIES OF DOCUMENTS (APPOINTMENTS , SERVICE CARDS/RECORDS, CSC ISSUANCES AND RESOLUTIONS, SALN)
Schedule of Availability of Service:
Monday – Friday
8:00 a.m. – 5:00 p.m. without noon break
Who May Avail of the Service:
The following may be allowed access to CSC records:
1) Any requesting party as it pertains to his/her personal records;
2) The Head of the Agency, the Personnel Officer or the Administrative Officer of the Agency to which the employee concerned belongs;
3) Courts and administrative bodies exercising quasi-judicial and/or investigative functions by means of the compulsory process of subpoena duces tecum, in aid of the determination or resolution of pending cases; and
4) Such other officials or entities duly authorized by competent authorities.
What are the Requirements:
1) Accomplished Personnel Records Request Form (PRRF);
2) One (1) valid identification (ID) card;
3) If the request is filed through a representative, an Authorization Letter and/or Special Power of Attorney (SPA) and one (1) valid ID of the representative.
Duration: 25 minutes
How to Avail of the Service:
| Step | Applicant/Client | Service Provider | Duration of Activity (Under Normal Circumstances) |
Person in Charge |
Fees | Form |
| 1 | Accomplish Personnel Records Request Form (PRRF)/Request for SALN Form. |
Receive/review the accomplished form. |
2 minutes | PRS-RCAD Action Officer |
PRRF/ Request for SALN Form |
|
| 2 | Wait while the requested documents are being retrieved. |
Retrieve the requested records, issue order of payment and advise client to pay corresponding fee if records are available. If records are not available, inform the client that the requested documents/records are not available. In the case of request for SALN, approval by IRMO Director is requested prior to payment of SALN fee (Ref.: CSC Resolution 1100356, March 15, 2011). |
19 minutes | PRS-RCAD Staff |
||
| 3 | Pay to the Cashier. | While the client pays the corresponding fee, the requested records are being photocopied/ reproduced. |
2 minutes | Cashier | (Authenticated Copy) Appointment: P30.00; Service Card/ Record: P40.00; CSC Issuances/ Resolutions: P10.00/page; SALN: P30.00/copy |
Official Receipt |
| Present Official Receipt (OR). |
Record OR Number | PRS-RCAD Staff |
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| 4 | Receive the documents requested. |
Release requested documents/records to client |
2 minutes | PRS-RCAD Staff |
Certified |
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